{"id":3289,"date":"2026-05-21T15:17:45","date_gmt":"2026-05-21T15:17:45","guid":{"rendered":"https:\/\/affiliate.wcu.edu\/engagedresearch\/?page_id=3289"},"modified":"2026-08-06T15:20:09","modified_gmt":"2026-08-06T15:20:09","slug":"awardfinancialmanagement","status":"publish","type":"page","link":"https:\/\/affiliate.wcu.edu\/engagedresearch\/awardfinancialmanagement\/","title":{"rendered":"Award &amp; Financial Management"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Header&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;7b9aeaa6-632a-4b99-a4ef-a353e71a2cfe&#8221; background_color=&#8221;#a03178&#8243; use_background_color_gradient=&#8221;off&#8221; min_height=&#8221;765.6px&#8221; filter_hue_rotate=&#8221;312deg&#8221; hover_transition_duration=&#8221;350ms&#8221; hover_transition_speed_curve=&#8221;ease-in&#8221; locked=&#8221;off&#8221; collapsed=&#8221;on&#8221; global_colors_info=&#8221;{%22gcid-1f1bf5fb-a99d-4acc-8d9e-ddac074c158c%22:%91%22background_color_gradient_stops%22,%22background_color_gradient_stops%22%93,%22gcid-4c79ba3d-a281-4fb6-9b14-02f9a4c793f2%22:%91%22background_color_gradient_stops%22,%22background_color_gradient_stops%22%93,%22gcid-688c464a-d6f2-4296-b592-395352c71c79%22:%91%22background_color_gradient_stops%22,%22background_color_gradient_stops%22%93,%22gcid-d119accd-44d7-4f2f-b9d7-599c8463324b%22:%91%22background_color_gradient_stops%22,%22background_color_gradient_stops%22%93}&#8221;][et_pb_row _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; width=&#8221;57%&#8221; max_width=&#8221;1613px&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.25.1&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_heading title=&#8221;Award &amp; Financial Management of Sponsored Projects&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;60280e8b-0c18-492f-8292-a6bf27dbffad&#8221; title_font=&#8221;&#8211;et_global_heading_font|&#8211;et_global_heading_font_weight||on|||||&#8221; title_text_align=&#8221;center&#8221; title_text_color=&#8221;#FFFFFF&#8221; title_font_size=&#8221;64px&#8221; custom_margin=&#8221;||10px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_heading][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;b32d56a8-46f3-4eee-9028-c214afda5df2&#8243; text_font=&#8221;&#8211;et_global_body_font||on||||||&#8221; text_text_color=&#8221;#FFFFFF&#8221; text_font_size=&#8221;10px&#8221; text_orientation=&#8221;center&#8221; background_layout=&#8221;dark&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h4>Award &amp; Financial Management is the process in which the financial details of a sponsored project are confirmed, funds are expended, and the budget is monitored throughout the life of the grant. The Post Award and Compliance team provides support and monitors various policies and procedures to ensure sponsored project funds are spent within university and sponsor guidelines.<\/h4>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][et_pb_heading title=&#8221;Overview of Award &amp; Financial Management&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;f4f35889-8db6-4568-8fab-d6c2d95f85cb&#8221; title_font=&#8221;&#8211;et_global_heading_font|||on|||||&#8221; title_text_color=&#8221;#FFFFFF&#8221; title_font_size=&#8221;34px&#8221; background_color=&#8221;RGBA(255,255,255,0)&#8221; custom_margin=&#8221;||10px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_heading][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;d036813e-4274-42bb-8f00-363b29b905ec&#8221; text_font=&#8221;&#8211;et_global_body_font|700|||||||&#8221; text_font_size=&#8221;20px&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; custom_margin=&#8221;||27px|||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"color: #0000ff\"><a href=\"https:\/\/youtu.be\/9ElSvxryLAY\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\">Granting Success<\/a><\/span><\/p>\n<p><span style=\"color: #0000ff\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Grant_Management_Roadmap.pdf\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\">Grant Management Roadmap<\/a><\/span><\/p>\n<p><span style=\"color: #0000ff\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Grant_Management_Roadmap.pdf\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\"><\/a><\/span><span style=\"color: #0000ff\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Outline-for-Setting-Up-a-Sponsored-Award-Account-1.pdf\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\">Setting up a Sponsored Award Account<\/a><\/span><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;&#8211;et_global_body_font||||||||&#8221; header_font=&#8221;&#8211;et_global_heading_font|700|||||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2 style=\"text-align: center\"><strong>Sponsored Project Lifecycle<\/strong><\/h2>\n<p><em><strong><\/strong><\/em><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;&#8211;et_global_body_font||||||||&#8221; header_font=&#8221;&#8211;et_global_heading_font|700|||||||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3 style=\"text-align: center\"><strong>Quick Access by Need<\/strong><\/h3>\n<p><em><strong><\/strong><\/em><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_3,1_3,1_3&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; background_color=&#8221;RGBA(255,255,255,0)&#8221; filter_hue_rotate=&#8221;52deg&#8221; filter_saturate=&#8221;197%&#8221; filter_brightness=&#8221;64%&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; link_option_url=&#8221;accountsetup&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_blurb title=&#8221;Account Setup&#8221; use_icon=&#8221;on&#8221; font_icon=&#8221;&#xf085;||fa||900&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; body_font=&#8221;&#8211;et_global_body_font||||||||&#8221; link_option_url=&#8221;#accountsetup&#8221; custom_css_free_form=&#8221;accountsetup&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>Set up award accounts, budgets, and project records.<\/p>\n<p>[\/et_pb_blurb][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_blurb title=&#8221;Award Management&#8221; use_icon=&#8221;on&#8221; font_icon=&#8221;&#xf080;||fa||900&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; body_font=&#8221;&#8211;et_global_body_font||||||||&#8221; link_option_url=&#8221;#awardmanagement&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>Manage spending, personnel, and compliance.<\/p>\n<p>[\/et_pb_blurb][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; link_option_url=&#8221;awardcloseout&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_blurb title=&#8221;Award Closeout&#8221; use_icon=&#8221;on&#8221; font_icon=&#8221;&#x4e;||divi||400&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; body_font=&#8221;&#8211;et_global_body_font||||||||&#8221; link_option_url=&#8221;#awardcloseout&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>Complete reporting and finalize project activities<\/p>\n<p>[\/et_pb_blurb][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; fullwidth=&#8221;on&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;||100px||false|false&#8221; top_divider_style=&#8221;waves2&#8243; top_divider_color=&#8221;#9e9e9e&#8221; top_divider_height=&#8221;25px&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; module_id=&#8221;accountsetup&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; min_height=&#8221;765.6px&#8221; custom_margin=&#8221;-24px|0px|-230px|0px|false|false&#8221; custom_padding=&#8221;0px|0px|0px|125px|false|false&#8221; top_divider_style=&#8221;curve&#8221; top_divider_color=&#8221;#bfbfbf&#8221; top_divider_height=&#8221;0px&#8221; top_divider_repeat=&#8221;1x&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; background_color=&#8221;RGBA(255,255,255,0)&#8221; width=&#8221;100%&#8221; max_width=&#8221;2560px&#8221; min_height=&#8221;1000px&#8221; custom_margin=&#8221;3px|419px|7px|auto|false|false&#8221; custom_padding=&#8221;2px||14px|0px|false|false&#8221; filter_hue_rotate=&#8221;58deg&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_heading title=&#8221;Account Setup:&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;f4f35889-8db6-4568-8fab-d6c2d95f85cb&#8221; title_font=&#8221;&#8211;et_global_heading_font|800|||||||&#8221; title_font_size=&#8221;42px&#8221; min_height=&#8221;77.6px&#8221; custom_margin=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_heading][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;&#8211;et_global_body_font|&#8211;et_global_body_font_weight|||||||&#8221; text_text_color=&#8221;#02000a&#8221; text_font_size=&#8221;18px&#8221; text_line_height=&#8221;1em&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; header_text_color=&#8221;#06000a&#8221; width_tablet=&#8221;&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|desktop&#8221; min_height=&#8221;503px&#8221; custom_padding=&#8221;||||false|false&#8221; filter_saturate=&#8221;0%&#8221; filter_brightness=&#8221;34%&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"color: #0000ff\"><em><strong>Select the links below to access guidance, resources, forms, and procedures.<\/strong><\/em><\/span><\/p>\n<p><strong>Award Budget of Record (ABOR)<br \/><\/strong>Start with these essential ABOR resources\u00a0to establish or understand your Award Budget of Record.<\/p>\n<ul>\n<li><span style=\"color: #0000ff\"><u><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/What-Is-an-Awarded-Budget-of-Record.pdf\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\">What is an Awarded Budget of Record (ABOR)<\/a><\/u><\/span><\/li>\n<li><span style=\"color: #0000ff\"><u><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Faculty-Guide_FAQ_Awarded-Budget-of-Record.pdf\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\">ABOR Faculty Guide \u2013 Frequently Asked Questions<\/a><\/u><\/span><\/li>\n<li><span style=\"color: #0000ff\"><u><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Expense-and-Check-Request-Tracker-1.xlsx\" target=\"_blank\" rel=\"noopener\" style=\"color: #0000ff\">Expenditure Tracking Log (shadow-budget)<\/a><\/u><\/span><\/li>\n<\/ul>\n<p><strong>Compensation: Time &amp; Effort<br \/><\/strong>Access guidance on salary support, effort reporting, payroll certification, and compensation requirements for sponsored projects.<\/p>\n<ul>\n<li><a href=\"https:\/\/youtu.be\/6fGiIEzQLEw\" target=\"_blank\" rel=\"noopener\"><u>Demystifying Project Pay<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Sponsored-Project-Compensation_A-Compliance-Guide-scaled.png\" target=\"_blank\" rel=\"noopener\"><u>Sponsored Project Compensation \u2013 A Compliance Guide<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Sponsored-Compensation_Time-Effort-Learning-Resource.pdf\" target=\"_blank\" rel=\"noopener\"><u>Sponsored Compensation \u2013 Time &amp; Effort Learning Guide<\/u><\/a><\/li>\n<\/ul>\n<p><strong>Hiring Personnel<br \/><\/strong>Find resources and procedures for hiring, managing, and concluding grant-funded personnel appointments.<\/p>\n<p><strong><\/strong><strong><\/strong><strong><\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Personnel-Positions-in-Sponsored-Awarded-Budgets.pdf\" target=\"_blank\" rel=\"noopener\"><u>Personnel Positions in Sponsored Awarded Budgets<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Student-Payment-Decision-Tree.pdf\" target=\"_blank\" rel=\"noopener\"><u>Hiring\u00a0Students<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Guide-to-Ending-Grant-Positions-scaled.png\" target=\"_blank\" rel=\"noopener\"><u>Timely Notice: Guide to Ending Grant Position<\/u><\/a><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_video src=&#8221;https:\/\/www.youtube.com\/watch?v=6fGiIEzQLEw&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_video][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; fullwidth=&#8221;on&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;||100px||false|false&#8221; top_divider_style=&#8221;waves2&#8243; top_divider_color=&#8221;#9e9e9e&#8221; top_divider_height=&#8221;25px&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; module_id=&#8221;awardmanagement&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; min_height=&#8221;675.6px&#8221; custom_margin=&#8221;-24px|0px||0px|false|false&#8221; custom_padding=&#8221;0px|0px|0px|125px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; background_color=&#8221;RGBA(255,255,255,0)&#8221; width=&#8221;100%&#8221; max_width=&#8221;2560px&#8221; min_height=&#8221;1000px&#8221; custom_margin=&#8221;3px|419px|7px|auto|false|false&#8221; custom_padding=&#8221;2px||14px|0px|false|false&#8221; filter_hue_rotate=&#8221;58deg&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_video src=&#8221;https:\/\/www.youtube.com\/watch?v=0bKIB3lw5os&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_video][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_heading title=&#8221;Award &amp; Financial Management:&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;f4f35889-8db6-4568-8fab-d6c2d95f85cb&#8221; title_font=&#8221;&#8211;et_global_heading_font|800|||||||&#8221; title_font_size=&#8221;42px&#8221; min_height=&#8221;77.6px&#8221; custom_margin=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_heading][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;&#8211;et_global_body_font|&#8211;et_global_body_font_weight|||||||&#8221; text_text_color=&#8221;#02000a&#8221; text_font_size=&#8221;18px&#8221; text_line_height=&#8221;1em&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; header_text_color=&#8221;#06000a&#8221; width_tablet=&#8221;&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|desktop&#8221; min_height=&#8221;908px&#8221; custom_padding=&#8221;||0px|||&#8221; filter_saturate=&#8221;0%&#8221; filter_brightness=&#8221;34%&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><strong style=\"font-size: 19px\"><em><strong>Select the links below to access guidance, resources, forms, and procedures.<\/strong><\/em><\/strong><\/p>\n<p><strong style=\"font-size: 19px\">Understanding Fund reviews<br \/><\/strong>Access tools and guidance to review project expenditures, request fund reviews, and understand indirect cost calculations.<strong style=\"font-size: 19px\"><\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/What-are-Fund-Reviews-_PI_Financial_Stewardship.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline\">Fund Reviews \u2013 Principal Investigator\u2019s Guide to Financial Stewardship<\/span><\/a><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Mastering-Fund-Reviews_Best-Practices-scaled.png\" target=\"_blank\" rel=\"noopener\">Mastering Fund Reviews \u2013 Best Practices<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/teams.microsoft.com\/l\/message\/19:0e3fe390-eb03-40b1-b962-a76b6e1b64e5_77c5c638-05d5-4557-904a-0471fcd99dde@unq.gbl.spaces\/1772130311275?context=%7B%22contextType%22%3A%22chat%22%7D\" target=\"_blank\" rel=\"noopener\">Request a Fund Review<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2024\/05\/Policy_88_APR_28_Distribution_of_Indirect_Cost_Allocations.pdf\" target=\"_blank\" rel=\"noopener\">Indirect Costs: Calculations &amp; Distributions<\/a><\/span><strong><\/strong><\/li>\n<\/ul>\n<p><strong>Purchasing &amp; Recurring Costs<br \/><\/strong>Learn how to process purchases, travel expenses, recurring charges, and cost transfers in accordance with sponsored project requirements.<strong><br \/><\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/youtu.be\/0bKIB3lw5os\" target=\"_blank\" rel=\"noopener\"><u>Getting Your Purchases Right<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Navigating-Project-Costs-scaled.png\" target=\"_blank\" rel=\"noopener\"><u>Navigating Project Costs<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Sponsored-Award-Travel-Learning-Guide.pdf\" target=\"_blank\" rel=\"noopener\"><u>Sponsored Award Travel Guide<\/u><\/a><\/li>\n<li><a href=\"https:\/\/youtu.be\/NsWw9R4-FvE\" target=\"_blank\" rel=\"noopener\"><u>Managing Recurring Charges<\/u><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Cost_Transfer_Guide_Slides.pdf\" target=\"_blank\" rel=\"noopener\"><u>Guidance on Cost Transfers<\/u><\/a><\/li>\n<\/ul>\n<p><strong>P-Card Compliance<br \/><\/strong>Access policies and procedures for using university purchasing cards on sponsored projects while maintaining compliance with applicable regulations.<\/p>\n<ul>\n<li><span style=\"font-size: 18px\"><\/span><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/09\/P-Card-Guidance-Document-for-Stakeholders-1.docx\" target=\"_blank\" rel=\"noopener\" style=\"font-size: 18px\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">P-Card Guidance <\/span><\/a><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/P-Card-Complaince-on-Sponsored-Projects-scaled.png\" target=\"_blank\" rel=\"noopener\" style=\"font-size: 18px\"><u>P-Card Compliance on Sponsored Projects<\/u><\/a><\/li>\n<\/ul>\n<p><strong>Prior Action Requests<br \/><\/strong>Find the required forms and guidance to make changes to a sponsored award after the project has begun.<strong><br \/><\/strong><\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/10\/Budget-Revisions-PARs_FINAL.docx\" target=\"_blank\" rel=\"noopener\">Budget Revisions<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/02\/Changes-to-Key-Personnel-PARs_KCH-Edits.pdf\" target=\"_blank\" rel=\"noopener\">Change of Key Personnel<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Change-of-Scope-PARs_KCH-edits.pdf\" target=\"_blank\" rel=\"noopener\">Change of Scope<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/02\/No-Cost-Extensions-PARs_KCH-edits.pdf\" target=\"_blank\" rel=\"noopener\">No-cost Extensions<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Subcontracting-Subawarding-PARs_KCH-Edits.pdf\" target=\"_blank\" rel=\"noopener\">Subawarding &amp; Subcontracting<\/a><\/span>\n<ul>\n<li style=\"text-align: left\"><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Standing-POs-for-Subawards.pdf\" target=\"_blank\" rel=\"noopener\">Setting up Standing POs for Subawards<\/a><\/span><\/li>\n<li style=\"text-align: left\"><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/03\/Outgoing-Subaward-Standing-PO-Step-by-Step-1.pdf\" target=\"_blank\" rel=\"noopener\">Step-by-step Guide<\/a><\/span><span style=\"text-decoration: underline\"><\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Effort Reporting<br \/><\/strong>Access resources to certify effort and understand payroll reporting requirements for sponsored projects.<strong><br \/><\/strong><\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/youtu.be\/ZmFLlv-WWRU\" target=\"_blank\" rel=\"noopener\">Faculty Guide on Effort Reporting<\/a><\/span><\/li>\n<li><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/02\/Faculty-Guide-on-Effort-Reporting.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline\">Effort Reporting\u00a0&amp;\u00a0Payroll Certification\u00a0<\/span><\/a><\/li>\n<\/ul>\n<p><strong>Technical &amp; Financial Progress Reporting<br \/><\/strong>Find guidance, forms, and resources to prepare and submit required sponsor progress and financial reports.<strong><br \/><\/strong><\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/02\/Best-Practices-in-Reporting.pdf\" target=\"_blank\" rel=\"noopener\">Reporting<\/a><\/span><\/li>\n<\/ul>\n<p><strong><\/strong><\/p>\n<ul><\/ul>\n<ul><\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; fullwidth=&#8221;on&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;||100px||false|false&#8221; top_divider_style=&#8221;waves2&#8243; top_divider_color=&#8221;#9e9e9e&#8221; top_divider_height=&#8221;25px&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; module_id=&#8221;awardcloseout&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; min_height=&#8221;765.6px&#8221; custom_margin=&#8221;|0px||0px|false|false&#8221; custom_padding=&#8221;0px|0px|0px|125px|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; background_color=&#8221;RGBA(255,255,255,0)&#8221; width=&#8221;100%&#8221; max_width=&#8221;2560px&#8221; min_height=&#8221;904px&#8221; custom_margin=&#8221;3px|419px|7px|auto|false|false&#8221; custom_padding=&#8221;2px||14px|0px|false|false&#8221; filter_hue_rotate=&#8221;58deg&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_heading title=&#8221;Award Closeout:&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;f4f35889-8db6-4568-8fab-d6c2d95f85cb&#8221; title_font=&#8221;&#8211;et_global_heading_font|800|||||||&#8221; title_font_size=&#8221;42px&#8221; min_height=&#8221;77.6px&#8221; custom_margin=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_heading][et_pb_text _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;&#8211;et_global_body_font|&#8211;et_global_body_font_weight|||||||&#8221; text_text_color=&#8221;#02000a&#8221; text_font_size=&#8221;18px&#8221; text_line_height=&#8221;1em&#8221; header_font=&#8221;&#8211;et_global_heading_font||||||||&#8221; header_text_color=&#8221;#06000a&#8221; width_tablet=&#8221;&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|desktop&#8221; min_height=&#8221;908px&#8221; custom_padding=&#8221;||0px|||&#8221; filter_saturate=&#8221;0%&#8221; filter_brightness=&#8221;34%&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><strong><em>Select the links below to access guidance, resources, forms, and procedures.<\/em><\/strong><\/p>\n<p><strong><br \/>Closeout Guidance<br \/><\/strong><strong><\/strong>Start here for best practices and key requirements.<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/02\/Best-Practices-for-Grant-Closeout.pdf\" target=\"_blank\" rel=\"noopener\">Best Practices for Grant<\/a><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/02\/Best-Practices-for-Grant-Closeout.pdf\" target=\"_blank\" rel=\"noopener\"> Closeout<\/a><\/span><\/li>\n<\/ul>\n<p><strong>Responsibilities &amp; Timeline<br \/><\/strong><strong><\/strong>Review the closeout timeline\u00a0to know what needs to be done and when.<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2025\/09\/ORA-Closeout-One-Pager-with-Deadlines-1.pdf\" target=\"_blank\" rel=\"noopener\">Grant Closeout Responsibilities + Timeline<\/a><\/span><\/li>\n<\/ul>\n<p><strong>Roadmaps &amp; Planning<br \/><\/strong>Follow the recommended roadmap to plan your closeout process.<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Strategic_Closeout_Roadmap.pdf\" target=\"_blank\" rel=\"noopener\">Strategic Closeout Roadmap<\/a><\/span><\/li>\n<\/ul>\n<p><strong>Personnel Changes<br \/><\/strong><strong><\/strong>Find guidance for ending appointments to close grant-funded positions.<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/youtu.be\/Q0-nQM1pkKI\" target=\"_blank\" rel=\"noopener\">Timely Notice: Guide to Ending Grant Positions<\/a><\/span><\/li>\n<\/ul>\n<p><strong>Financial Reconciliation<br \/><\/strong><strong><\/strong>Learn how to manage recurring charges and cost transfers to finalize project finances.<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/youtu.be\/NsWw9R4-FvE\" target=\"_blank\" rel=\"noopener\">Managing Recurring Charges<\/a><\/span><\/li>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Cost_Transfer_Guide_Slides.pdf\" target=\"_blank\" rel=\"noopener\">Guidance on Cost Transfers<\/a><\/span><\/li>\n<\/ul>\n<p><strong>Final Reporting<br \/><\/strong>Access reporting requirements and resources needed to complete and submit final reports at the conclusion of a sponsored project.<strong><\/strong><strong><\/strong><\/p>\n<p><strong><\/strong><\/p>\n<ul>\n<li><span style=\"text-decoration: underline\"><a href=\"https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2026\/02\/Final_Reporting_Training_Deck.pdf\" target=\"_blank\" rel=\"noopener\">Final Technical &amp; Financial Progress Reporting<\/a><\/span><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_video src=&#8221;https:\/\/www.youtube.com\/watch?v=Q0-nQM1pkKI&#8221; _builder_version=&#8221;4.27.7&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_video][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.27.7&#8243; min_height=&#8221;188.6px&#8221; custom_margin=&#8221;auto||||false|false&#8221; custom_padding=&#8221;|0px||0px|false|false&#8221; top_divider_style=&#8221;arrow&#8221; top_divider_color=&#8221;#592c88&#8243; top_divider_height=&#8221;8px&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.27.4&#8243; custom_margin=&#8221;|auto|-43px|auto||&#8221; custom_padding=&#8221;0px|||||&#8221; 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admin_label=&#8221;Sponsors&#8221; _builder_version=&#8221;4.27.4&#8243; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;||13px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_5&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_image src=&#8221;https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2024\/01\/Research_Admin_sig_horiz_white1-1.png&#8221; title_text=&#8221;Research_Admin_sig_horiz_white%911%93 (1)&#8221; url=&#8221;https:\/\/www.wcu.edu\/learn\/office-of-the-provost\/research\/sponsored-research\/&#8221; url_new_window=&#8221;on&#8221; _builder_version=&#8221;4.23.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][et_pb_column type=&#8221;1_5&#8243; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2021\/07\/Undergraduate-Research-1-1.png&#8221; title_text=&#8221;Undergraduate-Research (1) (1)&#8221; url=&#8221;https:\/\/www.wcu.edu\/learn\/office-of-the-provost\/research\/undergraduate-research\/index.aspx&#8221; align_tablet=&#8221;center&#8221; align_phone=&#8221;&#8221; align_last_edited=&#8221;on|desktop&#8221; _builder_version=&#8221;4.18.0&#8243; max_width_tablet=&#8221;50%&#8221; max_width_phone=&#8221;35%&#8221; max_width_last_edited=&#8221;off|desktop&#8221; animation_style=&#8221;fade&#8221; animation_delay=&#8221;150ms&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][et_pb_column type=&#8221;1_5&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_image src=&#8221;https:\/\/affiliate.wcu.edu\/engagedresearch\/wp-content\/uploads\/sites\/389\/2022\/08\/Screen-Shot-2022-08-17-at-2.17.43-PM.png&#8221; title_text=&#8221;Screen Shot 2022-08-17 at 2.17.43 PM&#8221; url=&#8221;https:\/\/www.wcu.edu\/apply\/graduate-school\/index.aspx&#8221; 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