The Post Award team is beginning the annual process of preparing summer extra compensation for faculty supported by sponsored projects. Our first step is a comprehensive review of all budgets that include summer effort for Summer 2026. During this stage, we verify that each faculty or staff member’s budgeted effort is fully captured to prevent discrepancies later in the process. This proactive review helps ensure both compliance and a smooth workflow in the months ahead.
Starting in February, members of the Post Award team will begin emailing Principal Investigators (PIs) to confirm faculty and effort. If you receive an email from a Post Award team member, please respond promptly. Timely responses help us keep the process on schedule and avoid delays in compensation.
Once PI confirmations are collected, Post Award will meet with departmental budget officers to ensure all proposed summer salary aligns with WCU’s Policy 22. These meetings provide an opportunity to review any adjustments, confirm compliance, and address questions before documents move forward for approval.
After information is gathered from all departments, our office will prepare the necessary Adobe Sign packets to route for approval. These forms are required for payroll processing and serve as the official record of summer compensation.
Throughout the process, the Post Award team will provide reminders, timelines, and updates to keep all parties informed. Our goal is to ensure that Summer 2026 extra compensation is processed efficiently, accurately, and well ahead of payroll deadlines.
Questions?
Contact: Ben Peters (bpeters@wcu.edu) or Cameron Lopez (clopez@wcu.edu)