Proposal Preparation Tools & Resources
This webpage provides essential tools, templates, and guidance to support efficient and compliant proposal preparation.
Sponsor Forms, Guidelines, and Resources
Proposal Preparation Guides
National Science Foundation (NSF)
- NSF 24-1 Proposal & Award Policies & Procedures Guide (PAPPG)
- How PIs Initiate New Proposals in Research.gov
- How PIs Share Access with Proposals in Research.gov
National Institutes of Health (NIH)
- NIH Application Guide
- NIH R Research Instructions
- NIH K Career Development Instructions
- NIH T Training Instructions
- NIH F Fellowship Instructions
Health Resources and Services Administration (HRSA)
U.S. Department of Agriculture (USDA)
National Fish and Wildlife Foundation (NFWF)
Forms & Resources
General
- SciENcv: Science Experts Network Curriculum Vitae
- SciENcv FAQs
- DMP Tool Public Data Management Plans
- Build Your Data Management and Sharing Plan
- Letter of Support Template
- WCU Subrecipient Commitment Form
National Science Foundation (NSF)
- NSF Biographical Sketch Template and Requirements
- NSF Current and Pending Support Template and Requirements
- NSF Collaborators and Other Affiliations Template and Requirements
- NSF Letter of Collaboration Template
- NSF Synergistic Activities Requirements
- NSF Synergistic Activities Template
- NSF Mentoring Plan Requirements
National Institutes of Health (NIH)
Budget and Budget Preparation
Budget Templates
- WCU Budget Template
- R&R Budget
- Budget Information for Non-Construction Programs (SF-424A)
- Budget Information for Construction Programs (SF-424C)
- PHS 398 Modular Budget
- PHS 398 Training Budget
Budget Justification Templates
Other Budget Resources
- Code of Federal Regulations Cost Principles (CFR 200)
- WCU Fringe Benefit Rate Sheet
- WCU Indirect Cost Rate Agreement
- Maximum Compensation Calculator
- Effort Conversion Table
- WCU Undergraduate Tuition and Fees
- WCU Graduate Tuition and Fees
- WCU Student Hourly Compensation Guide
- WCU Student Payment Decision Tree
Institutional Information
Applicant and Awardee Information
| Legal Name | Western Carolina University |
| Type of Institution | Public/State-Controlled Institution of Higher Education |
| Date of Incorporation | August 1889 |
| Fiscal Year | July 01 – June 30 |
|
Address
|
1 University Drive Cullowhee, NC 28723-9646 |
|
Authorized Institutional Official Dr. Jeffrey Lawson Dean of Graduate School and Research |
Administrative Contact Mrs. Kloo Hansen Director of Research Administration |
Financial Contact Mr. Benjamin Peters Post-Award Services Manager |
Identifiers (e.g. CAGE, EIN, UEI)
| UEI Identifier | LLFAXDBMYCB5 |
| Employer Identification Number (EIN) | 56-6001440 |
| Cage Code | 1VBB8 |
| DUNS Number | 066300039 |
| NAICS (North American Industry Classification System Code) | 611310 |
| NIH Institutional Profile Number | 578214 |
| OPEID Number | 00298100 |
| IPEDS ID | 200004 |
| Federal Congressional District | NC-011 |
| NC House District | 119 |
| NC Senate District | 50 |
| SAM.gov Registration Expiration | October 3, 2026 |
Assurances
| Animal Assurance Number | |
| IACUC Membership, Contacts, and Meeting Dates | |
| Federal Wide Assurance Identification Number (FWA) | 00010411 |
| Institutional Review Board (IRB) Membership, Contacts, and Meeting Dates | |
Facility and Administrative (F&A) Costs
| Rate Type | Rate |
| On-Campus | 47.60% |
| Off-Campus | 19.30% |
Source: WCU Federally Negotiated Indirect Cost Rate Agreement
F&A Cost Rate Period: July 1, 2024 through June 30, 2028
Rate Base: Modified Total Direct Cost (MTDC)
Modified total direct costs, consisting of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
Equipment: Tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. 2 CFR 200.1
Subawards: F&A Costs are calculated on the first $25,000 for each subaward/subcontract. This applies to the total amount being allocated towards each subaward/subcontract and not on the amount each year.
University Policy 88: Facilities and Administration Receipts Policy
Academic Procedures and Regulations 28: Distribution of Indirect Cost Allocations
Cognizant Agency for WCU’s Negotiated Indirect Cost Rate Agreement (NICRA)
Department of Health and Human Services
HHS Representative: Wheatford Ashby
301-492-4855
Audit Info, Financials, and Other References
- Fringe Benefit Rate Sheet
- Annual Financial Statement Audit Reports
- Current Fiscal Year Operating Budget
- Western Carolina University Board of Trustees
- Western Carolina University Fact Books
- Contact the ORA for IRS 990 Form, Tax Exempt Status Letter, and W-9
Regional Demographics
- North Carolina Quick Facts from the US Census Bureau
- Employment Data from the US Department of Labor
- Economic Data for the United States, North Carolina, and counties within North Carolina are available through the United States Department of Agriculture, Economic Research Service.
research.wcu.edu
