Fall 2021 Update on Course Storage

Four different tech devices with arrows to a blue cloud

Digital Storage for Teaching and Learning at WCU

What you need to know:

  • As an instructor, your ‘teaching’ Canvas courses have 1 GB of cloud storage.
  • Canvas storage should be considered temporary and not for long-term curation or archiving.
  • Live Canvas courses (the teaching shells with students) will be maintained for two whole academic years before deletion.
  • Do not upload video and audio files directly into Canvas.  The Panopto video authoring, storage, and streaming system are integrated into Canvas.  You have unlimited video and audio storage in Panopto.
  • Canvas development shells are not meant for student interaction but are designed to be the “sandbox” for faculty.  Your Canvas development shells will remain active as long as you are an employee of Western Carolina.
  • Departments and Programs can request access to a non-credit course area in Canvas where specialized master courses, template courses, and student-centers/non-credit courses will be kept.
We created the following chart to help you navigate all of your storage options.

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Alternative Version for Screen Readers

Digital Storage for Faculty 2021

Image from https://www.recordnations.com/2015/08/what-to-post-in-cloud-storage/

CFC Open Training Sessions

In order to practice social distancing and safety precautions, the CFC will be operating by appointment only. No walk-in hours will be available until further notice.

We are here to partner with you, help answer your questions and find solutions that will work in this rapidly changing environment.

Join an open session

Every Tuesday, Thursday & Friday at 11:00am

Bring all your LMS, educational technology, pedagogy and course design questions.


Authenticated WCU Zoom account will be required to join the session.

Visit zoom.wcu.edu to log in with WCU credentials, click “Join” and enter Meeting ID: 910 6773 8483

Interested in how to apply online teaching concepts or how to use the LMS or Panopto?

Each session provides a space for attendees to ask specific questions about their courses and interact with members of the CFC. Find out about Assessment, Discussion boards, using Zoom or other synchronus tools to interact with your students, as well as how to approach teaching online and flexible face-to-face changes. Review the video Playlist before attending a session.

Please contact the HelpDesk at 828.227.7487 or submit an IT Help Ticket for immediate course related requests.

Upcoming Panopto Summer 2020 Update

Upcoming Panopto 2020 Update

Behavior changes and new features

Settings updates

The following settings have changed in this release:

  • Enable Embed Options UI in Embedded Session Picker — This setting controls whether the Embed Options UI is shown in the embedded session chooser, which users see when embedding Panopto videos within LMS and CMS integrations. This feature is turned ON by default.
  • Recycle bin available to non-admin users — This setting controls whether the Recycle Bin is available to all creators in addition to administrators. This feature is turned ON by default.

  • Email video deleter on restore — Setting used to enable email notification to the user who deleted a video when it is restored from the recycle bin. The email will contain a link to the video and information on who restored the video. This feature is turned ON by default.

  • Enable video preview — This setting controls whether the “Preview Mode” button is shown to users. When a user switches to preview mode, they can choose to watch videos in-line, within the session list or to launch videos in a new tab. This feature is currently in beta and it is OFF by default.

  • Allow Powerpoint downloads and external links — Specifies whether Powerpoint and Keynote downloads or other external links can be shown in the viewer.  When enabled, content creators can choose to make their slides available for download. This feature is ON by default.

  • Sort “Shared With Me” page by “Shared date” — This setting changes the default sort order for the “Shared with Me” page to list videos by the date they were shared, with most recent shares first. This feature is currently in beta and is OFF by default.

Show “Go to Parent Folder” button in Embedded Session List page — This setting controls whether the “Go up to parent” button appears within the embedded session list page, allowing easier navigation into, and out of, subfolders.

Beta Features coming in 2020…

A few Beta features not yet ready for production are currently being tested on our staging server.

  • Panopto Web (BETA) — Users can record multi-stream videos from their browser without installing any plugins or client software. Recordings can capture multiple audio and video sources, as well as entire screens, specific apps, and Chrome tabs. While we continue to gather beta feedback, this feature will only be available to site administrators. Initially, it will be supported only in Chrome and Chromium-based browsers. This feature will be enabled for only admin users when in Beta but can be turned off from site-settings.

  • Video Preview (BETA) — Users will be able to preview videos when browsing and searching in Panopto’s list interfaces, so they can find critical information faster. The new preview mode allows users to watch their videos in-line wherever they are without having to go to a different tab. If they choose to, they can still open the video in a new tab or watch it as full-screen. If the preview mode is off, then the behavior for watching any videos is unchanged. The preview mode will allow users to more efficiently browse and search for videos, so they can access relevant information faster. This feature is an opt-out feature but the preview mode is off for each user till they decide to turn it ON for themselves. Admins can also choose to turn off the entire feature using a site-setting.

  • Slack Integration (BETA) — Users will be able to search for Panopto videos from directly within the Slack app and share them with channels and direct messages with just one click. If you would like to join the beta for this integration, please contact Panopto support.

Panopto 7 Release Notes

  • New mobile and embedded video player — A rich video consumption experience on mobile devices and embedded videos, enabling users to access the table of contents, search within videos as well as rate them on their mobile devices and embedded videos in a webpage. They can also take notes and post discussions from within the embed player on the web and mobile. The new experience is available to everyone by default.
  • Improved session chooser and playlist creation workflows — Users will be able to search in the embedded video/playlist chooser when embedding videos in external systems, building featured videos for the homepage, or building playlists as well as adding playlists to departmental homepages. In the embedding workflow, users will be able to search for videos that they have creator access to and public videos.
  • Analytics improvements — The improved visualizations introduced in Panopto 6 are now also available to creators. This means content creators can see analytics for all of their videos across the site or for a particular folder (incl. sub-folders) or video. Additionally, there are a couple of new data insights available:
    • Completion percentage: Creators can see the completion percentage for each user who has viewed their video. Admins can see this for all users and videos.

    • Creators can see per-user stats, answering “which of my videos has this user watched?”.

Behavior changes and new features

Settings updates

The following settings have changed in this release:

  • Embedded Viewer in Android and iOS mobile applications: Both the Android and iOS app will use the embedded viewer for playback, by default.

  • Make Groups Private By Default: Added a new site setting which controls the ability for authenticated users to find and use ‘User Groups’. By default, user groups are visible to authenticated users and it can be changed in the User Group settings modal.

User experience

  • Fill in the Blanks — Added a new question type in quizzes, allowing users to add fill in the blanks or short answer questions.

  • Download notes — Users can download their notes or notes from any public channel for a particular video.

  • Download discussion transcript — Admins and video creators will be able to download a transcript of the discussion. Moderators will have access to live stats via a link from the viewer.

  • The login user experience has been updated to match the visual elements of the rest of the Panopto web experience.

  • The “All Folders” view has been retired.

  • Added a “Publish” button in the video list. This option shows up for any videos that are currently unavailable, and clicking the button makes the video available in the folder immediately to users who already have permissions to the video.


  • “In the editor, there is a terminology change, where “Apply” replaces the verb “Publish”. This is meant to reduce user confusion as “publish” gave the impression that the visibility or permissions on the video might change.

    • “Apply” makes it clear that the users are applying their edits and changes to the video.
  • Improved content creation workflows — In the editor, the cut and pointer tool has been merged, giving users a simpler experience where they can precisely apply and test cuts to videos or streams.


  • Added a per-user summary for quiz results for videos with multiple quizzes.

  • Added ability to cancel creation of pending usage reports. The report can be canceled from the Reports UI under System menu.


  • Smart search will be expanded to additional languages: Swedish, Danish, Hungarian, Norwegian.


  • Panopto for Mac — Users will be able to capture computer audio on a Mac as part of their recording (beta).

Bug fixes and minor changes

Embed Viewer

  • Fixed an issue where a video didn’t play correctly when embedded in Moodle.

  • Fixed an issue where the video started in an incorrect position in the embedded player.

Interactive Viewer

  • Fixed an issue where clicking on player controls incorrectly exits full-screen mode.

Core Services

  • Enhanced the performance of the Everything page in the Web UI.


  • Fixed an issue where transcription requests to 3Play timed out in rare occasions.

  • Updated the name of transcription providers appearing in Panopto UI for more clarification. None of service condition have changed.

  • Added a warning message if caption data is uploaded to a video session where primary video stream does not exist.

  • Fixed an issue where error state of transcription request did not disappear even when the retry succeeded and transcription data became available.


  • Made performance improvements to analytics dashboards.

  • Made performance improvements to UsageReporting APIs.

Remote Recorders

  • Updated alert in Panopto for Mac to correctly display in cases where reconnecting a monitor during a PowerPoint presentation capture lead to silent recording failure interruption.

  • Fixed an issue that recording may not start when a certain camera is used as the secondary video.

  • Fixed an issue where Panopto for Mac cannot handle the upload correctly if the length of session name exceeds 255 characters.


Sharing a folder or video in Panopto

Find the folder you would like to share and hover over it, then click the option that says Share.
Now you will see the share dialogue. If this is a sub-folder, you will see “Inherit permissions from parent folder: Parent Folder Name”. If this is a top level folder, you will see “Specific people”.
If you click the drop-down below “Who has access” you will see a variety of options to choose from. Click the one that corresponds to who you’d like to share with:
  • Inherit permissions from parent folder: Parent Folder Name. This will inherit whatever permissions are set on the parent folder.
  • Specific people: This option allows you to share the folder with specific people as publishers, creators, or viewers.
  • Anyone at your organization with the link: Choosing this option will enable viewing access for anyone who can log into your Panopto site. This will unlist the session from all other videos on your site. Unlisted means that the session won’t be discovered by anyone browsing the site. It can only be accessed by having the direct link.
  • Anyone at your organization: This option will enable viewing access for anyone who can log into your Panopto site.
  • Anyone with the link: Choosing this option will enable viewing access for anyone on the Internet, no sign-in is required. This will unlist the session from all other videos on your site. Unlisted means that the session won’t be discovered by anyone browsing the site. It can only be accessed by having the direct link.
  • Public on the web: This option will allow anyone on the Internet to find and access. No sign-in required.


Enjoy the video for more info about settings